How to Limit Downtime in a Corporate Office Move

By Julie DeLong, A-1 Freeman Moving Group 

There isn't any question that your business will endure a little downtime while you are moving to Dallas, the question is the right way to decrease that window. In today's world, "downtime" describes the time you will be offline and cut off from buyers and vendors--not the time spent actually moving furniture and components from origin to destination.
 

There are 3 key aspects to decreasing your time offline, and if you implement all three you will be in a position to accomplish a smooth move. But here's the key--you won't be able to select two out of three; there is a synchronicity to the method which calls for attention to each of the three parts.

Point Person and Organizing

Should you remember one thing from reading this, it's that you need one person in control. And that specific person's principal undertaking is to control all the planning and logistics of the move.

Identify a budget for the move and set your point person free to interview and employ a professional office moving company in Dallas. Listed here are a number of additional duties your internal “concierge” should oversee.

Service providers--anybody from the water delivery person to your internet provider--need to be aware of your move time as quickly as possible, as well as any variations in the extent of their work. Produce a timetable of when services will be shut down in your current area and when they'll be live in the new one. Preferably, there's a couple of days overlap to make sure that you are protected should there be a snafu with the actual move.

Layout

Get the point person a floor plan of the new area whenever you have any upfit details and discuss it with the professional movers in Dallas. This information not only helps assess prices (ground floor vs elevator, loading docks, etc.), yet lets the team model the circulation of the move-in. A copy of the floor plan really will help the designers set desks and chairs and other accessories ahead of the move which consequently shortens the actual loading in the space.

IT Closet

Call it what you will--IT Closet, Server Room, Hall of Despair and Confusion--the earlier you identify where that place is, your IT team can prepare for running wires and cables and whatnot.

Possibly, if you are moving your business you will be likewise springing for the most current in technology. If you haven't updated your systems for a while, you are in for a pleasant surprise--that big room you needed for all your old equipment has shrunk so much that you could simply need a compact area devoted to the IT equipment.

Now could be also a great time to examine your technological accessories--the devices that protects you if something goes wrong. These consist of your power backups, surge suppressors, fire extinguishers, and HVAC.

Infrastructure

In case you are utilizing the cloud and your staff can work remotely through the move, you may be equipped to keep proceeding without having any online downtime. In case that's not your scenario, make sure your moving wizard has each of these specifics nailed down.

Your IT team will need to have all the wiring and connections for workstations, printers, and phones confirmed and prepared for action when the new components comes in the door. If you are getting new equipment, make certain it is all set up to allow them to turn it on when the workstations get there.

Taking care of All the Particulars

Your concierge deals with all the internal details and hands-off details as needed to the moving company, suppliers, and others that need to be informed. This frees up the rest of the workers to keep working on their actual jobs rather than pondering where exactly they may find the files. It can also help morale to know that there will be a single person handling every little thing, plus they know where to go in order to dismiss the rumors you will be doing away with the free coffee.

Simply speaking, if you have a method and the right point person and office moving company in Dallas employing that approach, your company move will be smooth and worry-free.

 

Request a free quote