Hey, Dallas: These 8 Office Relocation Errors Can Cost You Plenty

office being prepared for a moveYou’ve got a business to keep going. And now you‘ve got to keep it going while you’re moving it from one location to another! How do you keep your Dallas business growing and the profits flowing while your furniture’s going out the door? That’s the essential question of office relocation! Answer it inappropriately, and your productivity and profits will go out the door with the furniture.

At A-1 Freeman Moving Group, we’ve got a correct answer for you – one that’s predicated on helping you keep clear of 8 faux pas that we, as office relocation specialists, find all too often made:
  1. Not Planning Ahead. The first you realize you’ve got to move, that’s when you ought to commence planning for it. Regrettably, too many businesses begin their office relocation planning a little too late. Too late for what, you ask? Well, too late for moving companies and other providers to draft a reasonable proposal for you, let alone properly deliver the goods and services you purchase from them. Remember: too little time usually leads to too many mistakes. Let the size of your firm and the complexity of your move – i.e., the number of steps that must be finished before other steps can be begun – guide you in deciding how soon is soon enough.
  2. Not Vetting Your Mover Completely. Office relocations are difficult. You need a mover who is experienced enough to handle office furniture and modular systems, computer systems and networking, office equipment, machinery, and hardware, cabling, phone systems, security systems, building permits, and ... that’s just for starters, make sure they’re legitimate. Visit https://ai.fmcsa.dot.gove/hhg/search.asp to see, first of all, that they’re U.S. Department of Transportation (DOT) licensed and insured, particularly for interstate commerce. Examine the reviews at bbb.org. to see if any criticisms of them are on file with the Better Business Bureau. And, if you can, speak with other businesses who’ve employed them to find out how well they fulfilled their contractual obligations. It’s also a good idea to inquire about their moving crews – whether they’re full-time employees or temps, whether they’ve been background checked and drug tested, and whether they follow conventional chain-of-custody procedures.
  3. Not Coordinating and Communicating Properly with Your Mover. Your office relocation manager must work with the project manager your moving company has assigned to see that your internal team and the moving company’s team are equally up to speed. Any changes to the schedule need to be properly conveyed to all those involved, so that one problem doesn’t give rise to all sorts of gaffes and cost overruns.
  4. woman alone in empty officeNot Committing Enough Internal Staff to Your Move. The difficulty of any office relocation fairly demands that you enlist the help of your own personnel. Go for people in each department who apprehend their department’s needs fully and have access to applicable company records. That may not necessarily be the department head! To be blunt, you’re often better off seeking the help of veteran but non-managerial staffers, as they’ll tend to follow your relocation manager’s direction without argument.
  5. Not Adhering to Schedule. It’s rarely the case that an office relocation schedule slackens. Certainly, various stages can be held hostage for this or that reason. But what typically happens then is that the schedule gets compressed. And that typically happens because the planning got started too late. And what happens when you attempt to make allowances for lost time? More people from your side and the mover’s side are assigned more overtime hours. Everybody starts getting in everybody else’s way. Things get sloppy. Mistakes are made. And who pays for all this? Yep. Better to devise a reasonable schedule up front and stick to it.
  6. Not Budgeting Enough for Your Move. Frankly, it’s not easy for any company that hasn’t been engaged in a relocation before to know just what its move will end up costing. To leave that cost to happenstance, though, or to budget for it insufficiently is a big mistake! In many instances, you need to budget for recurring real-estate costs, soft-dollar expenses for, say, employee relocation and training, capital expenses including new furniture and office equipment purchases, moving expenses, and consulting expenses for such things perhaps as interior design and engineering. The more of your requirements you [[plan|[provision]175] for at the start, the more governable the expense of your office relocation will be.
  7. Not Having the Right Amount of Coverage. If you’ve chosen a professional relocation company of any repute, the risk of property damage is small. That said, you should be prepared. Ask your mover about the coverage options they provide and choose the one that best accommodates your firm.
  8. Not Taking Care to Back Up Your Data. We needn’t call up horror stories here. Suffice it to say that while your office relocation is underway, your company’s material records are best protected by being backed up digitally, whenever practicable. Those that can’t be digitized ought to be stored securely in a warehouse. And your digital data ought to be backed up in the cloud. Historically, losing such data or suffering its vandalism isn’t a frequent experience. But do you really want to risk it? Then, for goodness’ sake, back it up!
A big way to avoid these types of errors – or to counteract them effectively – is to hire a moving company that has a demonstrable track record of successful office relocations. May we propose A-1 Freeman Moving Group right here in Dallas? Check us out as we suggest above. Then review our office relocation services and ...

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